Introduction
If your schedule is prone to recurring appointments, Outlook's Recurring Appointment
features can help. For example, perhaps you have a weekly staff meeting. Rather than
schedule each meeting separately, set the meeting as a recurring appointment. Outlook
will automatically add the meeting to each week's calendar for you.
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Step 1: Schedule a Recurring Appointment
To schedule a recurring appointment from the Calendar folder, first open the Appointment
Recurrence dialog box. Display the Actions menu and select New Recurring Appointment.
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Step 2: Enter a Time
Use the Start, End, and Duration drop-down lists to set the appointment start and end
times and designate how long the appointment lasts.
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Step 3: Enter a Recurrence Pattern
Under Recurrence pattern, select the frequency of the appointment and the day on which
the appointment falls. Depending on your selection, the remaining recurrence options will
vary. If you select Weekly, for example, you can specify every week or every other week.
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Step 4: Range of Recurrence
Use the Range of recurrence options to enter any limits to the recurring appointment.
You may need to schedule five dentist visits over the next five months, for example;
after that, you no longer need the appointment. Use the End after option to set such a range.
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Step 5: Fill in the Details
Click OK to close the Appointment Recurrence window and display the Appointment form.
Now you can fill in any details about the appointment. Click the Save and Close button
when you're finished.
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Step 6: The Appointment Is Set
The recurring appointment now appears on your calendar with a double arrow icon to
indicate it's a recurring appointment.
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